May 2024 Agenda

South Somercotes Parish Council

NOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of South Somercotes Parish Council to be held at St Peter’s Church, Louth Road, South Somercotes on Monday 20 May 2024 at 6.00 p.m.

Prior to the commencement of the meeting there will be a public forum once we have elected new chair for a maximum of 15 minutes when members of the public may ask questions or make short statements to the Council (maximum 3 minutes per person/subject) in respect of any item listed on the agenda.

A maximum further 15 minutes will be set aside for the meeting to receive reports of the elected member of Lincolnshire County Council and East Lindsey District Council (oral, tabled and as attached).

AGENDA

  1. Chairmans welcome to council
  1. Election of Chairman
  1. Handover to new Chairman
  1. Appointment - Vice Chairman
  1. Signing of Acceptance of Office: To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
  1. Chairmans Welcome: invite member of public ask questions or make short statements to the Council
  1. Apologies for Absence

To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.

  1. To approve as correct records the notes of the meeting of the Council held on 4 April 2024 and to authorise the Chairman to sign the official minutes.
  1. AGAR Annual Governance and Accountability Return (AGAR) 2022/23 update
  1. Policy Adoption - Revised ELDC Complaints Procedure

To consider the recommendation of the Parish Clerk regarding the adoption of the updated Complaints Procedure to ensure consistency with the revised and approved East Lindsey District Council (copy attached).

All other policies were revised and adopted by the parish council and will be reviewed annually or as legislation dictates

  1. Expenses

To receive and note expenses.

  1. Bank Account and online banking

To receive an update from the Parish Clerk in respect of the recent changes to the Parish Councils bank accounts, bank mandate and online access.

  1. Training – Staff and elected Members

To receive the latest training availability via the Lincolnshire Association of Local Councils (LALC) and consider and book relevant places for staff and elected Members.

  1. Future Events Update
    1. Annual Parish Meeting 18 May - review
    2. Commemoration of D Day 8 June
    3. Summer Fete 18 August
    4. Dog Show 22 September
  1. Parish Matters

To receive updates from in respect of:

  1. Hedge cutting
  2. Defibrillator
  3. Street furniture and dog waste bin
  4. Church conservation meeting update
  5. Footpath - parking
  6. Rails of church entrance
  7. Risk Assessment/ PAT testing
  8. Clerk probation
  1. Correspondence To receive and dispose of correspondence received since the last meeting.
  1. Date of next meeting(s) To note the date of the next meeting 24 June.
  1. Financial matters
    1. To note bank balances on bank statements as on 19 April 2024
    2. To note income
    3. To authorise the signing of orders for payment for April 2024